Start Here


Official Emory ID

The EmoryCard is the official Emory University ID for students, faculty, and staff members.

Schools manage the EmoryCard application process for incoming students and campus departments do so for new employees. As part of this process, new students and employees are asked to upload their photos online as outlined below.

Visit our website's Use Your EmoryCard section to learn more about how to add Eagle Dollars to your account and where you can spend them.

Be Prepared

Prior to submitting a photo, please be sure to read the instructions and photo guidelines carefully on what is required for the photo before uploading it – it’s as easy as taking a selfie against a white background! If you do not follow the photo guidelines it will not work, and you will have to try again.

Select a clear, high-resolution, digital color photo of yourself with these guidelines in mind:

  • Head shot of you facing the camera, with eyes open and visible
  • A plain, solid, white background, without other people or objects
  • No hats, sunglasses, glare on glasses, clothing that obscures the face, or shadows across your face or in the background
  • Photo file in JPG/JPEG format, at least 310 x 370 pixels in dimension, with a maximum size of 6MB

Photos that do not meet the specified criteria may be rejected. See sample images:

MyPhoto System

Use the MyPhoto system to upload your photo

Students

Prior to arriving on campus, all new students are required to upload a photo using MyPhoto for approval and EmoryCard production.

Incoming students who neglect to do so will need to have their photos taken at the EmoryCard office upon arrival to campus and will face delays in access to campus buildings, meal plans, and more.

Each school has its own submission deadline that is based on its orientation schedule. Be sure to check the deadline date listed in your orientation packet as it may differ from the general dates listed below.

New StudentsGeneral Deadline to Upload Photos
Fall Semester ArrivalJuly 1
Spring Semester ArrivalDecember 18
 

Employees

During an online New Employee Orientation process, new faculty and staff members will be asked to upload a photo using MyPhoto for approval and EmoryCard production.

New employees may choose to visit the EmoryCard office to have a photo taken. Please contact the office before visiting to verify an account is set up in the system.

Prior to arriving on campus, fellows and GME residents are required to upload a photo using MyPhoto for approval and EmoryCard production.

Students

First-year students living on campus will receive their EmoryCards at their scheduled residence hall check-in. All other students will receive their EmoryCard at orientation or from their school.

First-year graduate and transfer students will receive their EmoryCards either at orientation or via their schools.

Please do not visit our office prior to orientation as your EmoryCard will not be available there.

Employees

Bring a valid, government-issued photo ID to the EmoryCard office in order to sit for your photo and have your EmoryCard produced.

EmoryCards will be distributed to fellows and residents via their programs. Individual fellows and GME residents should not visit the EmoryCard office to obtain their EmoryCard.

TypeCostPayment
New EmoryCard$25Eagle Dollars, debit/credit card, cash, and checks payable to Emory University
Replacement EmoryCard$30Student account charge, Eagle Dollars, debit/credit card, cash, and checks payable to Emory University
Retiree EmoryCard$10Debit/credit card, cash, and checks payable to Emory University
Woodruff PE Center (WoodPEC) member card$15Cash and checks payable to Emory University
Department copy and printing card$2Emory SpeedType numbers
Passport photos$10Student account charge, Eagle Dollars, debit/credit card, cash, and checks payable to Emory University

Students

Residence hall access for students is coordinated through the Office of Residence Life and Housing Operations. Students having any issues accessing a residence hall should call Housing Operations at 404.727.7631.

Access to other campus buildings is coordinated through individual departments.

Employees

Building access for employees is requested by a supervisor or department head through Campus Services Customer Service (phone: 404.727.7463 | email: cscsc@emory.edu) by providing the following information:

  • Employee's full name
  • Employee's 7-digit ID number
  • PROX number on the back of the ID card (first 6 digits after the asterisk)
  • Building name
  • Days and times access required
  • Expiration date for access, if any

Students, faculty, and staff who have registered a preferred name or have had a recent legal name change can obtain an updated EmoryCard free of charge when a current, active EmoryCard and valid government-issued photo identification is presented.